Data Privacy Compliance Across Regulations
Data privacy has gone beyond the simple requirement of having a privacy policy on your website, organisations must understand what personal information they collect, why they use it, where it is stored, who has access to it, and how it is protected.
Various markets also have their own privacy requirements; for an organisation, its customers and the kind of information it handles, compliance obligations may involve DPDPA, GDPR, HIPAA, CPRA, and other relevant privacy frameworks.
Aanetic offers practical solutions for data privacy compliance to help organisations evaluate their current practices, enhance their privacy governance, meet their regulatory requirements, and establish processes that support continuous compliance.
Data Discovery & Mapping
Map personal information across systems
Privacy Governance
Policies, notices & DSAR workflows
Regulatory Readiness
DPDPA, GDPR, HIPAA & CPRA
What constitutes data privacy compliance?
Data privacy compliance means handling personal information according to the privacy laws and rules that apply to an organization.
A privacy compliance program may cover:
The specific requirements will vary depending on the organisation's place of residence, the nature of its business operations, the individuals whose data is involved and the ways in which the data is processed.
Why Data Privacy Compliance Matters
Personal information usually passes through a number of departments and technologies. Different kinds of data may be handled by marketing platforms, CRM systems, websites, applications, cloud services, analytics tools and external vendors.
If there is no proper governance in place, organizations will not have the ability to see how information is being handled.
A structured privacy program helps businesses establish clearer controls around:
The Problem: Personal Data Is Difficult to Manage Across a Modern Business
Privacy problems generally arise when organizations expand. With the of new applications, vendors, employees, and customer channels, there will be additional data processing activities.
Personal Data Is Scattered Across Systems
Customer and employee information may be spread out over various databases, SaaS platforms, websites, applications, and email systems as well as cloud environments. It is difficult to understand the full privacy footprint if there is no reliable data inventory.
Different Regulations Create Different Requirements
An organisation that operates in a number of regions might have to take into account several privacy laws at the same time. If the various requirements are managed one at a time, this can lead to redundant work and to inconsistent controls.
Privacy Policies May Not Reflect Actual Practices
A privacy notice becomes out of date if an organization launches a new product, uses a new analytics tool, introduces a new marketing platform or carries out a new data-processing activity.
Data Subject Requests Can Become Complex
To deal with access requests, requests for corrections, requests for deletion and other privacy requests, information may have to be searched for in a number of different systems and departments.
Third-Party Processing Is Often Overlooked
Personal information may be handled by outside contractors on the organisation's behalf and therefore their role, access and contractual obligations should be properly supervised.
Retention Rules Are Not Always Clearly Defined
Leaving personal information unchanged for an indefinite period of time can lead to unnecessary exposure in terms of privacy and security. Where appropriate, organizations should have clear rules concerning the retention and disposal of information.
Privacy and Security Are Not Always Connected
While privacy teams concentrate on regulatory requirements and security teams on technical controls, there can be important gaps between the two areas if there is no coordination.
Data Privacy Compliance Services by Aanetic
Aanetic assists organizations in developing and enhancing their privacy programs in accordance with the relevant regulations.
Data Privacy Gap Assessment
We look at your present privacy practices, documentation, processes and controls in order to find any areas that might need improving.
The assessment offers a practical insight into the present state of your privacy maturity and aids in setting priorities for remediation.
Data Discovery and Mapping
We help identify personal information across relevant systems and document:
As a result, organizations gain a clearer understanding of their data environment.
Privacy Governance
Aanetic aids in setting up governance structures which include provisions relating to privacy responsibilities, ownership, policies, procedures and accountability.
What we want is for privacy to become a regular part of business operations rather than being dealt with as a one-off compliance task.
Privacy Notice Review
We check the organisation's privacy notices and any other disclosures to see how they compare with the company's real data collection and processing practices.
When necessary, we assist in spotting the sections that need clarifying or updating.
Consent and Preference Management
We examine the way in which consent and privacy preferences are collected, recorded and managed where this is the case.
It can involve looking at the consent processes, the preference mechanisms and the associated records.
Data Subject Rights Management
We assist organisations in creating the procedures needed to deal with relevant privacy requests. Depending on the regulation, these may include requests for:
Data Retention and Deletion
We look at the way personal information is stored in various systems and assist in setting realistic practices for data retention and deletion in line with the relevant requirements.
Privacy Risk Assessment
We assist in identifying the privacy risks connected with data processing activities, business processes, technologies, and third-party relationships.
Where formal assessments are required by specific regulations, the engagement can be designed to meet those relevant requirements.
Third-Party Privacy Assessment
We look at the companies, processors, service providers and all other external parties who handle personal information.
The assessment should take into account data access, the processing activities, the contractual responsibilities, the privacy controls and the security practices.
Privacy Incident and Breach Readiness
We assist organisations in setting up procedures for identifying, raising, recording and dealing with privacy incidents.
The method can be made compatible with the notification and response requirements which apply to the organization's regulatory environment.
Privacy Regulations We Support
Aanetic can assist organizations in evaluating and managing their requirements across various privacy frameworks.
DPDPA
India's Digital Personal Data Protection
Backed by organizations which are dealing with personal data within the scope of India's Digital Personal Data Protection framework.
The areas may cover data mapping, notices, consent, the rights of the data subject, governance, security measures and compliance readiness.
GDPR
European Union General Data Protection Regulation
Backing for companies that are subject to the European Union's General Data Protection Regulation.
The services may involve data mapping, records of the processing activities, data subject rights, DPIAs, processor management, and considerations regarding international data transfers.
HIPAA
Health Insurance Portability and Accountability Act
Backed by the HIPAA Rules for organizations which are involved in the handling of protected health information.
The services may involve privacy and security assessments, risk analysis, the implementation of safeguards, reviews of business associates, and preparation for a breach.
CPRA / CCPA
California Privacy Rights Act
Backing for those organizations which are covered by the privacy requirements of California.
The areas may cover consumer rights, data mapping, privacy notices, sensitive personal information, data sharing, relationships with third parties, and privacy risk management.
The extent to which it can be applied depends on the activities of the organisation and on the requirements of the relevant regulation.
Our Data Privacy Compliance Process
Aanetic uses a systematic procedure which involves first gaining an understanding of your business and then establishing privacy controls in relation to its real data environment.
Understand the Business
We look at your products, services, customers, the areas in which you operate and your business processes involving personal information.
Identify Applicable Regulations
The privacy laws and regulatory obligations that are relevant are determined by taking into account your business activities, the locations involved, and your data processing practices.
Define the Scope
The systems, departments, applications, data categories and processing activities which are included within the scope of the assessment are identified.
Map Personal Information
We keep record of the sources of personal information, the way it is used, where it is stored and the various parties to whom it is passed on.
Review Existing Privacy Practices
The existing policies, notices, procedures, consent mechanisms and privacy workflows are evaluated.
Assess Privacy Rights Processes
We look at the way the organisation handles requests from customers, consumers, employees or any other data subjects that are relevant.
Evaluate Third-Party Processing
The companies that are relevant, together with the processors and service providers, are assessed according to their role within the organization's data environment.
Assess Retention and Security
As part of the privacy program, the methods for data retention, data deletion and the appropriate security measures are assessed.
Identify Compliance Gaps
The findings are recorded and then compared with the relevant requirements.
Prioritize Remediation
On the basis of business priorities, regulatory requirements and the risks that have been identified, we arrange the corrective actions.
Support Implementation
Policies, processes, governance measures and controls capable of being developed or improved can be created according to the agreed scope.
Validate and Maintain
Further reviews of the system can be used to check that the improvements which had been agreed upon have actually been put into effect and that the privacy procedures remain appropriate as the business changes.
What You Get from Aanetic
Depending on your requirements, data privacy compliance support may include:
The deliverables will be tailored to match your organization's regulatory scope, business model, systems, and privacy requirements.
What kind of support do you require concerning data privacy compliance?
Data privacy compliance relates to any organization which collects, stores, uses, shares, or in any other way deals with personal information.
Aanetic can support:
The specific duties will depend on the applicable laws and the organization's activities involving the processing of data.
Benefits of Data Privacy Compliance Solutions
Better Data Visibility
Possessing a structured data inventory allows organizations to understand the personal information they hold and the way in which it moves about the business.
More Consistent Privacy Practices
Definite policies and workflows allow teams to deal more effectively with their privacy responsibilities in different departments.
Improved Consumer Request Handling
It is easier to receive, follow up on, investigate, and respond to privacy requests when the procedures are documented.
Stronger Third-Party Oversight
By looking at the external data processors, organizations are able to keep a close watch on the way in which personal information is handled outside of their own environment.
Reduced Compliance Gaps
Regular assessments aid in spotting those areas in which actual business practices may fail to meet the appropriate privacy requirements.
Better Regulatory Readiness
If the documentation is well-organized, clearly outlines the responsibilities, and keeps a record of evidence, then managing compliance with privacy requirements becomes more structured.
Why should Aanetic be considered the choice when it comes to data privacy compliance?
Aanetic combines its knowledge of privacy, cybersecurity, risk, and compliance in order to assist organisations in fulfilling their data protection requirements from both a business and a technological point of view.
What we have done is to focus on the practical aspects of implementation and not produce documentation that would never be used.
We consider areas such as:
The goal is to help organisations create privacy practices which are compatible with their existing business processes and which are able to adapt as their data environment changes.
Build a Stronger Data Privacy Program
Addressing privacy across various regulations doesn't just mean having a separate policy for each requirement.
Aanetic will help you to understand your relevant obligations, enable you to map personal information, allow you to detect any privacy gaps and establish practical procedures for ongoing compliance.
Talk to Aanetic about your data privacy compliance requirements.